GENERAL SHORTCUTS
Open selected item
Ctrl-O
⌘-O
Close an open item (message, appointment, contact, task, etc.)
Esc
⌘-W
Delete selected item
Ctrl-D
Delete
Select all items
Ctrl-A
⌘-A
Copy selected item
Ctrl-C
⌘-C
Cut selected item
Ctrl-X
⌘-X
Paste item from the clipboard
Ctrl-V
⌘-V
Undo last action
Ctrl-Z
⌘-Z
Save
Ctrl-S
⌘-S
Print
Ctrl-P
⌘-P
Flag an item for follow-up
Ctrl-Shift-G
Control-5
Go to the Search box
F3 or Ctrl-E
⌘-Option-F
Use Advanced Find
Ctrl-Shift-F
⌘-Shift-F
Search for text within an open item
F4
⌘-F
Check spelling and grammar
F7
⌘-:
Make text bold
Ctrl-B
⌘-B
Make text italic
Ctrl-I
⌘-I
Add bullets
Ctrl-Shift-L
⌘-Shift-L
Switch to Mail
Ctrl-1
⌘-1
Switch to Calendar
Ctrl-2
⌘-2
Switch to Contacts
Ctrl-3
⌘-3
Switch to Tasks
Ctrl-4
⌘-4
Switch to Notes
Ctrl-5
⌘-5
Go to the Home tab on the Ribbon
Alt-H
EMAIL SHORTCUTS
Create a new message (when in Mail)
Ctrl-N
⌘-N
Create a new message (from any Outlook view)
Ctrl-Shift-M
Go to the previous / next message (in the email list)
↑ (up arrow) / ↓ (down arrow)
↑ (up arrow) / ↓ (down arrow)
Go to the previous / next message (when you have a message open)
Ctrl-. (period) / Ctrl-, (comma)
In the Reading Pane, move one page down through text
Spacebar
Page down
In the Reading Pane, move one page up through text
Shift-Spacebar
Page up
Mark message as read
Ctrl-Q
⌘-T
Mark message as unread
Ctrl-U
⌘-Shift-T
Move message to a folder
Alt-H, MV
⌘-Shift-M
Send a message
Alt-S
⌘-Return
Send/Receive mail
F9 or Ctrl-M
⌘-Control-K
Reply
Ctrl-R
⌘-R
Reply All
Ctrl-Shift-R
⌘-Shift-R
Forward
Ctrl-F
⌘-J
Attach a file to a message
Alt-H, AF
⌘-E
Create a folder
Ctrl-Shift-E
⌘-Shift-N
In the Folder pane, go to a different folder
Ctrl-Y
Collapse / expand a conversation group in the email message list
← (left arrow) / → (right arrow)
← (left arrow) / → (right arrow)
CALENDAR SHORTCUTS
Create a new appointment (when in Calendar)
Ctrl-N
⌘-N
Create a new appointment (from any Outlook view)
Ctrl-Shift-A
Create a meeting request
Ctrl-Shift-Q
Snooze a reminder
Alt-S
Forward an appointment or meeting
Ctrl-F
Reply to a meeting request with a message
Ctrl-R
Reply All to a meeting request with a message
Ctrl-Shift-R
Go to a date
Ctrl-G
Show 1, 2, etc. days in the calendar
Alt-1, Alt-2, etc.
Switch to Work Week view
Ctrl-Alt-2 or Alt– (minus sign)
Switch to Full Week view
Ctrl-Alt-3
Switch to Month view
Ctrl-Alt-4 or Alt-= (equals sign)
Go to the previous / next day
← (left arrow) / → (right arrow)
⌘-Option-← (left arrow) / ⌘-Option-→ (right arrow) (in Day view)
Go to the previous / next week
Alt-↑ (up arrow) / Alt-↓ (down arrow)
⌘-Option-← / ⌘-Option-→ (in Week or Work Week view)
Go to the previous / next month
Alt-Page Up / Alt-Page Down
⌘-Option-← / ⌘-Option-→ (in Month view)
Go to the previous appointment
Ctrl-. (period)
Go to the next appointment
Ctrl-, (comma)
CONTACTS SHORTCUTS
Create a new contact (when in Contacts)
Ctrl-N
⌘-N
Create a new contact (from any Outlook view)
Ctrl-Shift-C
Create a new contact group
Ctrl-Shift-L
Find a contact
F11
Open the Address Book
Ctrl-Shift-B
TASKS SHORTCUTS
Create a new task (when in Tasks)
Ctrl-N
⌘-N
Create a new task (from any Outlook view)
Ctrl-Shift-K
Create a new task request
Ctrl-Shift-Alt-U
Accept a task request
Ctrl-C
Decline a task request
Ctrl-D
NOTES SHORTCUTS
Create a new note (when in Notes)
Ctrl-N
⌘-N
Create a new note (from any Outlook view)
Ctrl-Shift-N
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